Bookings

All bookings must be accompanied by a deposit of £150. You should not consider your booking as definite until we have confirmed it in writing or by email. The balance of your course fee
is payable by six weeks before the course starts and please note we do not send reminders. Unpaid or late balances may be treated as a cancellation. If we do not receive your balance when due, we reserve the right to offer the place to someone else.

Travel insurance

You are strongly advised to take out travel insurance to cover potential loss arising from cancellation or other eventuality affecting your booking, including course fees and travel costs. You should check carefully that any policy you take out meets your needs.

Cancellations

Cancellations will be accepted up to six weeks before the course takes place, but your deposit will be returned less a £50 cancellation fee. If a place is cancelled after this time, the full deposit of £150 becomes non-refundable. However, we will do our best to find someone else to take your place and if we succeed, the balance of your fee will be returned. If we cannot, we will retain the full fee.

Changes to the programme

The Arvon Foundation reserves the right to make changes to the advertised programme and tutors. Due to planning the Arvon programme in advance, some changes will occur to some courses. We always endeavour to replace tutors with someone equally experienced. On rare occasions we may need to cancel; in this case we may offer you an alternative course or return all fees paid. Please note we cannot pay travel or other costs, which you may however be able to reclaim from a travel insurance policy.

Transfers

At our discretion, you may be able to transfer your booking to another course at the same or another Arvon centre, subject to availability. We will normally accept transfers up to six weeks before the course takes place, and the deposit paid will be allocated to the new course. If we receive a request to transfer a booking after this time, we will do so only if we have already received the full course fee from you and we are able to re-fill the place on the original course. If either of these conditions is not met we regret we are unable to transfer the booking and will treat it as cancelled, retaining the full fee. Please note that we can only transfer a booking to a course within the same year, and that once a booking is transferred we are unable to offer any refunds for cancellation, or further transfers.

Conduct

The nature of the Arvon course relies on a level of tolerance and understanding of others and their creative work and we ask that you are thoughtful and respectful of the other students. The Arvon Foundation reserves the right to refuse a place and to exclude from
a course any student who, in the opinion of the Centre Directors, behaves in an abusive or disruptive manner or engages in any discriminatory conduct. No refund will be given if exclusion is made for these reasons.

Grants

Individuals are eligible for up to three grants in total but no more than one in any given year; each successive grant will normally be smaller than the last. All grant applications must follow the grant guidelines. It is a requirement of the grant that a written report is completed after the course. Please note that only UK residents are eligible for our general grants scheme. Other restrictions and conditions may apply to other grant schemes run by Arvon.

Loss

The Arvon Foundation cannot accept responsibility for any loss, damage or expense sustained by students as a result of an event or circumstance whether arising from natural cause, human agency, or beyond its control otherwise.